Safe Products is a specialist supplier of high performance products and advanced surface finishing systems. The UK dealer of Scholl Concepts, Safe Products offers advanced and pioneering systems for use on painted surfaces, wood, GRP, carbon fibre, plastics and composites covering a range of industry sectors including automotive refinish, OEM, marine, furniture, plastics and composites. Customers include OEMs, distribution groups, resellers and end users.

We are always interested to hear from talented and motivated individuals who would like to work for us. Send your CV to: Amanda James, General Manager, Safe Products Ltd, Signal House, Station Road, Uppingham, Rutland LE15 9TX.

Current vacancies (2 opportunities)

Due to retirement, we are looking for a permanent, part-time experienced Accounts Administrator with responsibility for all aspects of bookkeeping, record keeping and management accounts OR a Bookkeeper/Accounts Clerk with responsibility for all aspects of bookkeeping and record keeping. Located in modern offices in a quiet countryside location in Uppingham, Rutland, this is a flexitime role. Working alongside our small but friendly and dedicated team, the right candidate will work independently but also closely with the MD. You should be passionate about accounts and maintaining high standards, as attention to detail and a high level of commitment is essential. Management accounts experience is required to fulfil the Accounts Administrator role.

Job Title: Accounts Administrator

Hours: Flexible working hours 17 hours per week, Monday to Friday

Duties & Responsibilities

  • Manage accounts receivable, ad-hoc invoicing, collections, and reconciliations.
  • Credit control – maintain debtor balances, issue statements, resolve customer queries, issue credit notes, and deal with credit management agencies for bad debts
  • Allocate all other sales remittances, such as Paypal and Ebay
  • Process accounts payable invoices, ensure accuracy and adherence to company policies, liaise with suppliers
  • Set up and process supplier/other payments
  • Perform all tasks associated with Payroll, including monthly payroll calculation, all HMRC submissions, and journals to the accounting system
  • Ensure all travel claims are valid under current HMRC guidance
  • Manage the company pension scheme
  • Manage the petty cash
  • Team support relating to imports and exports
  • Manage and submit quarterly VAT returns, ensuring reconciliation to ledger. Deal with VAT queries and HMRC.
  • Account analysis and reconciliations, and bank reconciliations. Ensure timely resolution of discrepancies on all accounts.
  • Prepare year end accounts for accountants.
  • Ensure accuracy and resolve issues between stock management and accounting systems (with stock take and stock control processes as required)
  • Maintain the fixed asset register and depreciation journals
  • General administrative duties, including reports, utility contract management and other ad hoc duties.
  • Prepare monthly budget reports, including budget v actual, cash flow and balance sheet report
  • Reconcile spending with budget information
  • Analyse financial performance including sales reports
  • Forecast of outturn position
  • Recommend methods and strategies for business management
  • Budgeting for the financial year

Skill/Qualifications:

  • Bookkeeping experience/AAT qualified
  • Management accounts experience
  • Organisation and time management
  • Accounting software experience: Quickbooks (ideally); Excel/MS Office (essential); Erplain (training can be provided)
  • Attention to detail
  • Interpersonal skills across customers, suppliers and employees
  • Integrity and transparency
  • Numeracy and problem solving/analytical/critical thinking
  • Flexible yet committed
  • Use own initiative – self starter
  • Comfortable as part of a team or working independently
  • Business skills and strategic thinking
  • Report writing

Salary & Benefits

  • 17 hours per week (permanent, flexitime)
  • £16 per hour
  • Company bonus scheme
  • Company pension scheme
  • 33 days including Bank Holidays (pro-rata)
  • Monday to Friday
  • No weekends
  • Free tea & coffee
  • Free parking
  • Cycle to Work Scheme
  • Employee discount scheme & cashback card

Job Title: Bookkeeper/Accounts Clerk

Hours: Flexible working hours 15 hours per week

Duties & Responsibilities

  • Manage accounts receivable, ad-hoc invoicing, collections, and reconciliations.
  • Credit control – maintain debtor balances, issue statements, resolve customer queries, issue credit notes, and deal with credit management agencies for bad debts
  • Allocate all other sales remittances, such as Paypal and Ebay
  • Process accounts payable invoices, ensure accuracy and adherence to company policies, liaise with suppliers
  • Set up and process supplier/other payments
  • Perform all tasks associated with Payroll, including monthly payroll calculation, all HMRC submissions, and journals to the accounting system
  • Ensure all travel claims are valid under current HMRC guidance
  • Manage the company pension scheme
  • Manage the petty cash
  • Team support relating to imports and exports
  • Manage and submit quarterly VAT returns, ensuring reconciliation to ledger. Deal with VAT queries and HMRC.
  • Account analysis and reconciliations, and bank reconciliations. Ensure timely resolution of discrepancies on all accounts.
  • Prepare year end accounts for accountants.
  • Ensure accuracy and resolve issues between stock management and accounting systems (with stock take and stock control processes as required)
  • Maintain the fixed asset register and depreciation journals
  • General administrative duties, including reports, utility contract management and other ad hoc duties.

Skill/Qualifications:

  • Bookkeeping experience/AAT qualified or working towards
  • Knowledge of accounts procedures
  • Organisation and time management
  • Accounting software experience: Quickbooks (ideally); Excel/MS Office (essential); Erplain (training can be provided)
  • Attention to detail
  • Interpersonal skills across customers, suppliers and employees
  • Integrity and transparency
  • Numeracy and problem solving/analytical
  • Flexible yet committed
  • Use own initiative – self-starter
  • Comfortable as part of a team or working independently

Salary & Benefits

  • 15 hours per week (permanent, flexitime)
  • £13 per hour
  • Company bonus scheme
  • Company pension scheme
  • 33 days including Bank Holidays (pro-rata)
  • Monday to Friday
  • No weekends
  • Free tea & coffee
  • Free parking
  • Cycle to Work Scheme
  • Employee discount scheme & cashback card

To apply, send/email your CV and a covering letter to: Amanda James, General Manager, Safe Products Ltd, Signal House, Station Road, Uppingham, Rutland LE15 9TX. Email: amanda@safeproductsltd.co.uk